TRS Eligibility

As provided in Texas Government Code §2308.3155, the TRS program is a voluntary, quality-based child care rating system of child care providers participating in the Commission-subsidized child care program. Additionally, a child care provider is eligible to apply for TRS certification if the provider has a current agreement to serve Commission-subsidized children and the provider:

  • has a permanent (non-expiring) license or registration from DFPS;
  • has at least 12 months of licensing history with DFPS; and is not on:
    • corrective action with a Board pursuant to Subchapter F of this chapter;
    • a “Notice of Freeze” with the Commission pursuant to Chapter 213 of the Texas Labor Code (Enforcement of Texas Unemployment Compensation Act) or Chapter 61 of the Texas Labor Code (Payment of Wages); or
    • corrective or adverse action with DFPS; or
  • is regulated by and in good standing with the US Military.

Additionally, TRS providers must demonstrate consistent compliance with minimum state licensing requirements. Health and Human Services Commission (HHSC) is the child care licensing(CCL) and regulatory agency for the state of Texas.

CCL regulations establish minimum licensing requirements that all child care providers must follow. If a child care provider has repeated licensing deficiencies, CCL may place the provider on corrective action. CCL may initiate an adverse action to include a revocation or suspension of a license if:

  • deficiencies are not corrected timely;
  • there are repeat deficiencies; or
  • there is an incident or single deficiency that poses an immediate risk to children.

The TRS program is a voluntary rating system for providers choosing to meet standards above minimum CCL standards. In order for a provider to meet and maintain TRS program standards, the provider must demonstrate consistent compliance with minimum CCL standards. Accordingly, as set forth in new §809.131, providers placed on corrective or adverse action by CCL are automatically found not to have demonstrated consistent compliance with minimum licensing standards and, therefore, are not eligible to participate in the TRS program.

A child care facility is not eligible to apply for TRS certification if, during the most recent 12-month CCL licensing history, the provider had:

  • any critical licensing deficiencies, as listed in the TRS guidelines (below);
  • five or more high or medium-high licensing deficiencies, as listed in the TRS guidelines (below); or
  • 10 or more total licensing deficiencies of any type.

Critical Deficiencies

Providers are not eligible to apply for TRS if any of the critical deficiencies listed below are cited during the most recent 12-month licensing period. Learn more about the impact of deficiencies on TRS status.

Critical Deficiencies - Centers
  • 745.626 Background Checks Requirement – Providing Direct Care [HIGH]
  • 745.656 Individuals on the Texas Sex Offender Registry – Cannot Be Present at Facility [HIGH]
  • 745.661 Criminal Convictions or Central Registry Findings – Take Appropriate Action [HIGH]
  • 746.201(9) Permit Holder Responsibilities – Complying with Child Care Licensing Law in Chapter 42, Human Resources Code [MEDIUM HIGH]
  • 746.1201(4) Responsibilities of Employees and Caregivers – Ensure No Child is Abused, Neglected, or Exploited [HIGH]
  • 746.1201(5) Responsibilities of Employees and Caregivers – Report Suspected Child Abuse, Neglect, or Exploitation [HIGH]
  • 746.1311(a) Director Annual Training – 30 Hours Required [MEDIUM-HIGH]
  • 746.1315(b) First Aid and CPR Requirements – Away From Child-Care Center [MEDIUM-HIGH]
  • 746.2805 Prohibited Punishments [HIGH]
  • 746.3805(a) Administering Medication – Authorization to Administer [ HIGH]
  • 746.3805(b) Administering Medication – Authorization Expires on the First Anniversary of the Date the Authorization Was Provided [(2) HIGH; (1), (3) MEDIUM-HIGH]

 

Critical Deficiencies - Homes
  • 745.626 Background Checks Requirement – Providing Direct Care [HIGH]
  • 745.656 Individuals on the Texas Sex Offender Registry – Cannot Be Present at Facility [HIGH]
  • 745.661 Criminal Convictions or Central Registry Findings – Take Appropriate Action [HIGH]
  • 747.207(4) Reporting of Suspected Abuse, Neglect, and Exploitation [HIGH]
  • 747.207(8) Primary Caregiver Responsibilities – Complying with child care licensing law in Chapter 42 Human Resources Code
  • 747.1309(a) Documented Director Annual Training – 30 Hours Required [MEDIUM-HIGH]
  • 747.1313(a) First Aid and CPR Training – Primary and Substitute Caregivers [HIGH]
  • 747.1501(a)(3) Responsibility of Caregivers – Ensure No Child is Abused, Neglected or Exploited [HIGH]
  • 747.2705 Prohibited Punishments [HIGH]
  • 747.3605(a) Administering Medication – How to Administer Medication [HIGH]
  • 747.3605(b) Administering Medication – How to Administer Medication [(2) HIGH; (1), (3) MEDIUM-HIGH]
Critical Deficiencies - School-age Programs
  • 745.626 Background Checks Requirement – Providing Direct Care [HIGH]
  • 745.656 Individuals on the Texas Sex Offender Registry – Cannot Be Present at Facility [HIGH]
  • 745.661 Criminal Convictions or Central Registry Findings – Take Appropriate Action [HIGH]
  • 744.201(9) Permit Holder Responsibilities – Complying with Child Care Licensing Law in Chapter 45, Human Resources Code [MEDIUM HIGH]
  • 744.1201(4) Responsibilities of Employees and Caregivers – Ensure No Child is Abused, Neglected, or Exploited [HIGH]
  • 744.1201(5) Responsibilities of Employees and Caregivers – Report Suspected Child Abused, Neglected, or Exploited [HIGH]
  • 744.1309(a) Caregiver/Site Director Annual Training – 15 Hours Required [LOW]
  • 744.1311(a) Director Annual Training – 20 Hours Required [LOW]
  • 744.1315(b) First Aid and CPR Requirements – Away From Operation[MEDIUM HIGH]
  • 744.2105 Prohibited Punishment [HIGH]
  • 744.2655(a) Administering Medication – How to Administer Medication [HIGH]
  • 744.2655(b) Administering Medication – How to Administer Medication[(2) HIGH; (1), (3) MEDIUM-HIGH]

High/Medium High Deficiencies

Providers are not eligible to apply for TRS if the provider has five or more high or medium-high deficiencies listed below in the most recent 12-month licensing compliance history.

High/Medium-High Deficiencies - Centers
  • 745.625 Background Checks Requirement – Submitting Requests [HIGH]
  • 746.1003 Director Responsibilities [HIGH – (1), (3)-(6); MEDIUM – (2)]
  • 746.1201(1) Responsibilities of Employees and Caregivers – Demonstrate Competency, Good Judgment, Self –Control [HIGH]
  • 746.1305 Preservice Training Requirement (whole section) [(a) MEDIUM, (b) MEDIUM-HIGH]
  • 746.1203(4) Responsibilities of Caregivers ¬– Supervision of Children [HIGH]
  • 746.1203(5) Responsibilities of Caregivers – Children in Control [MEDIUM-HIGH]
  • 746.1309(a) Documented Annual Training – 24 Hours Required [MEDIUM-HIGH]
  • 746.1309(e) Annual Training for Caregivers of Children under 24 Months[MEDIUM-HIGH]
High/Medium-High Deficiencies - Homes
  • 745.625, Background Checks Requirement [HIGH]
  • 747.207 (1)–(3),(5)-(7) Primary Caregivers Responsibilities (6) HIGH; (1), (3), (7)MEDIUM-HIGH, (5)MEDIUM]
  • 747.1305(d) Annual Training for Caregivers of Children under 24 Months [MEDIUM-HIGH]
  • 747.1309(d) Annual Training for Director of Children under 24 months[MEDIUM-HIGH]
  • 747.1501(c)(1) Responsibilities of Employees and Caregivers – Competency, Good Judgment, Self-Control [HIGH]
  • 747.1501(c)(4) Responsibilities of Caregivers – Supervision of Children [HIGH]
  • 747.1501(c)(5) Additional Responsibilities of Caregivers – Children in Control [HIGH]
  • 747.3501 Safety – Areas Free From Hazards [(1-7)MEDIUM-HIGH,(8)HIGH]
High/Medium-High Deficiencies - After-School Programs
  • 745.625 Background Checks Requirement [HIGH]
  • 744.1005(a)(1)-(6) Director Responsibilities [MEDIUM-HIGH]
  • 744.1201(1) Responsibilities of Employees and Caregivers – Demonstrate Competency, Good Judgment, Self-Control [HIGH]
  • 744.1203(4) Responsibilities of Caregivers – Supervision of Children [HIGH]
  • 744.1203(5) Additional Responsibilities of Caregivers – Children in Control [MEDIUM-HIGH]

Department of Defense and Nationally Accredited Providers

Providers operated and monitored by the U.S. Department of Defense (DoD) are required to meet high-quality standards established and monitored by DoD. Therefore, DoD-operated facilities receive initial 4-star certification without requiring a full on-site assessment. DoD-operated facilities are not subject to or monitored by Child Care Licensing and, therefore, not subject to TRS screening. Additionally, DoD-operated facilities are not subject to the annual unannounced TRS monitoring or the three-year facility reassessment.

DEPARTMENT OF DEFENSE–RECOGNIZED NATIONAL ACCREDITATIONS

Child care facilities not operated by DoD, but with a DoD-recognized national accreditation, receive initial 4- star certification without requiring a full on-site assessment. However, these child care facilities are subject to and monitored by Child Care Licensing and, therefore, are subject to the TRS screening.

The following national accreditations are recognized by the DoD for either on-base child care or for the DoD’s Off-Base Child Care Military Fee Assistance Program; and, therefore, receive initial 4-star certification:

  • National Association for the Education of Young Children (NAEYC)
  • National Association for Family Child Care (NAFCC)
  • National Early Childhood Program Accreditation (NECPA)
  • National Accreditation Commission for Early Child Care and Education (NAC)
  • Council of Accreditation (COA)
  • AdvancED Quality Early Learning Standards(QELS)

Additionally, the former TRS Provider Guidelines recognized child care facilities with Association of Christian Schools International (ACSI) certification as initial 4-star certification. TWC will continue to honor this recognition pending a review of ACSI’s standards consistent with the National Accreditation Recognition Process described in the Reference section of these guidelines.

Nationally accredited providers wishing to participate in the TRS certification system (including NAEYC and NAFCC) will be required to complete the TRS application process required of all TRS applicants, including the completion of the TRS interest form, orientation, licensing screening form, and self-assessment (all available on this webpage). NAEYC- and NAFCC-accredited providers do not need to submit documentation to support TRS required measures; providers holding all other accreditations must submit this documentation.

Nationally accredited providers will also be subject to the TRS requirements for CCL minimum licensing standards and required to comply with the procedures for the annual TRS monitoring detailed in Chapter 3 of this manual. Military-operated facilities are not subject to or monitored by DFPS and, therefore, not subject to TRS monitoring of licensing standards.

TRS staff will verify a provider’s national accreditation status annually.

Finally, if the accrediting organization has certified or recertified the facility through an on-site visit within the provider’s three-year TRS assessment time frame, the provider is not required to have a full TRS Recertification Assessment at the end of its three-year TRS cycle.

Current List of TRS-Recognized National Accreditations

  • National Association for the Education of Young Children (NAEYC)
  • National Association of Family Child Care (NAFCC)
  • National Accreditation Commission for Early Child Care and Education Program (NAC)
  • National Early Childhood Program Accreditation (NECPA)
  • Council on Accreditation (COA)
  • AdvancED Quality Early Learning Standards(QELS)
  • Association of Christian Schools International (ACSI)

Note: This list is subject to change.

For more information, please see the “Texas Rising Star Accreditation Recognition Application Process” on page 5.30 of the TRS Certification Guidelines.