Getting Ready for Assessment

All child care and early learning programs that are interested in achieving Texas Rising Star certification must comply with certain requirements, which includes the eligibility requirements described in TWC Child Care Services rule §809.131Learn more about eligibility.

Those additional requirements include the following:

  • Completion of Texas Rising Star orientation (see step 2 below)
  • Creation of and participation in a Continuous Quality Improvement Plan (CQIP)
  • Participation in the Texas Workforce Registry (WFR)
  • Documentation submittal (see steps 3–5), including:
    • Texas Rising Star Certification Request form
    • Completed screening form (applicable to facility type)
    • Facility Assessment Record Form (FARF) self-assessment (includes completed staff worksheet)
    • Classroom roster document (to include classroom name, staff names, and specified age group for each operating classroom)
    • National accreditation certificate (if applicable)

Texas Workforce Registry

Child care and early learning programs participating in Texas Rising Star are expected and encouraged to participate in the Texas Early Childhood Professional Development System’s Workforce Registry (WFR). The WFR is an online system where early childhood professionals can store and access their education and employment history, as well as the training hours they have completed. At minimum, an individual designated as the center director within the WFR is required to participate. This individual may be the owner, director or other administrator that the early learning program identifies for this role.

During the certification process for Texas Rising Star, mentors will assist the program director and their staff in entering staff information into the WFR. Mentors will provide ongoing support to encourage and support programs to use the WFR, and assessors will review the program’s use of the WFR at the initial assessment, each annual monitoring, and any subsequent assessment visits.

Mentors will also work with child care and early learning programs that were a part of Texas Rising Star before the requirement to participate in the WFR to determine an appropriate timeline and technical assistance needs to ensure the programs’ progress with implementing use of the WFR.

Texas Rising Star Certification Process

The high-level steps below outline how a child care and early learning program would request an assessment for Texas Rising Star certification. All interested programs will be assigned a mentor once they complete the interest form; the mentor is available to assist the program in moving through all requirements and steps.

Step 1: Interest Form

Programs interested in achieving Texas Rising Star certification must complete the Texas Rising Star Interest Form. This online form collects basic information about the program (for example, facility address, and CCR licensing number) and submits it to the Board in the program’s local workforce development area (workforce area). Submission of the interest form informs the Board of a program’s interest in becoming a Texas Rising Star-certified program, initiates the program’s CLI Engage account creation through an email invitation from CLI, and starts the certification process.

Step 2: Orientation

The Texas Rising Star orientation includes an overview of the Texas Rising Star program certification process, an overview of the required and points-based measures on which a child care and early learning program’s quality certification is determined, and an introduction to the on-site assessment process through which a program attains Texas Rising Star certification. TWC Child Care rule §809.133(a) requires all prospective Texas Rising Star child care and early learning programs to participate in an orientation before submitting their request for certification. An online, self-instructional orientation is available via CLI Engage’s Course Catalog for early learning programs to view. A live orientation session may also be provided by local Texas Rising Star staff.

For information on accessing the orientation on CLI Engage, please see Provider Resources, under Children’s Learning Institute.

Step 3: Self-Assessment

A self-assessment or self-evaluation is a way for programs to improve the quality of their services by reflecting on their own comfort with and expertise in areas known to enhance child care and early childhood environments and experiences. The purpose of the Texas Rising Star self-assessment tool is to provide programs with a guided review of their programs to determine if they are ready to proceed with the Texas Rising Star Initial Assessment. The tools cover all Texas Rising Star required and points-based quality measures that are scored in the Initial Assessment.

TWC Chapter 809 Child Care Services rule §809.133 requires that programs complete a Texas Rising Star self-assessment of the Facility Assessment Record Form (FARF). The self-assessment must be submitted with the Texas Rising Star Certification Request Form and accompanying documents (see Step 4 below).

In addition to the FARF, which is required for the self-assessment, programs may opt to submit the Classroom Assessment Record Form (CARF) for each classroom in their program. Completing the CARF self-assessment can clarify whether a program would benefit from additional time and mentoring before the Initial Assessment. The FARF and the CARF are available on the Texas Rising Star Tools tab of this website.

Programs are encouraged to collaborate with their local Board for mentoring and technical assistance.

Helpful resources are also available on the Provider Resources page of this website.

Tips for Self-Assessment

  • Read over the self-assessment tools, the FARF, and the age-appropriate CARF completely before beginning. Have staff read all information, too.
  • Go back and look at each measure and item individually. Start with one that is manageable and look for required (met/not met) items—these will be shaded gray.
  • Identify what items are ready for the assessment, what will need to be completed before the assessment, and what questions should be asked of Texas Rising Star staff in order to be completely prepared.
  • Determine what changes or modifications may be needed before having the Texas Rising Star assessor come for the assessment.
  • Consult your Texas Rising Star mentor to discuss the results of the self-assessment, ask questions, and take the next step in the assessment process.


Step 4: Request for Certification

Each program must complete the Texas Rising Star Certification Request Form. Additionally, programs must complete the appropriate Texas Rising Star Screening Form. Assessors will also screen the program for licensing deficiencies and corrective and/or adverse actions before the Initial Assessment.

As part of the certification eligibility packet, the program must complete the following documents for certification.

All forms are available on the Texas Rising Star Tools tab of this website.

  • Texas Rising Star Certification Request Form
  • Texas Rising Star Screening Form (applicable to the facility type)
  • Texas Rising Star FARF
  • Texas Rising Star CARF for each classroom (optional)
  • CQIP (created in collaboration with the assigned mentor or self-developed by the child care and early education program)

Finally, the program must collect several additional documents that are used to verify required and points-based measures for the facility and staff. These documents must be made available for review during the Initial Assessment, but they do not have to be submitted with the request for certification, unless requested by the local Board.

A detailed list of these documents is included in the  Facility Assessment Record Form (all facilities).  Two checklists are provided: the first refers to measures that are required for certification. The second refers to points-based measures. Programs are not required to meet all the points-based measures.


Step 5: Submission of Certification Request

Programs must submit the Texas Rising Star Certification Request Form, Texas Rising Star Screening Form, the CQIP (if self-developed), and the FARF to the appropriate Board through the Board’s preferred method or via online submission through the program’s Engage account (created upon submittal of Interest Form). After Texas Rising Star staff receives the applicable documents and confirms the program’s eligibility, staff contacts the program within 20 calendar days with an estimated time frame for scheduling the Initial Assessment.


Submission of Documents

Find your local workforce development board below to know how you can submit your Texas Rising Star request for certification and applicable documents for review.



Board No. Board Name Application Submission Options Mailing Address / Email Address
1 Workforce Solutions Panhandle Mail, Email 3120 Eddy St.
Amarillo, Texas 79106
2 Workforce Solutions South Plains Mail, Email 2002 West Loop 289, Suite #117
Lubbock, Texas 79407
3 Workforce Solutions North Texas Mail, Email 1501 Midwestern Pkwy, Ste 101
Wichita Falls, TX 76302
4 Workforce Solutions for North Central Texas Mail, Email PO Box 5888
Arlington, Texas 76005
5 Workforce Solutions for Tarrant County Mail, Email 305 NE Loop 820
Hurst, Texas 76053
6 Workforce Solutions Greater Dallas Mail, Email 1420 W. Mockingbird, Ste. 300
Dallas, Texas 75247
7 Workforce Solutions Northeast Texas Mail, Email 1702 Hampton Rd
Texarkana, TX 75503
8 Workforce Solutions East Texas Mail, Email 3800 Stone Road
Kilgore, TX 75662
9 Workforce Solutions of West Central Texas Mail, Email 500 Chestnut Street, Ste. 1200
Abilene, Texas 79602
10 Workforce Solution Borderplex Mail, Email 304 Texas, Suite 1400
El Paso, Texas 79902
11 Workforce Solutions Permian Basin Email only Email: 
12 Workforce Solutions Concho Valley Mail, Email 202 Henry O. Flipper Street
San Angelo, TX 76903
13 Workforce Solutions for the Heart of Texas Email Email:
14 Workforce Solutions Capital Area Mail, Email 9001 North IH-35, Ste 110C
Austin, Texas 78753
15 Workforce Solutions Rural Capital Area Mail, Email 1101 Arrow Point Dr, Ste. 401
Cedar Park, Texas 78613
16 Workforce Solutions Brazos Valley Mail, Email PO Drawer 4128
Bryan, Texas 77805
17 Workforce Solutions Deep East Texas Mail, Email 415 S. First St., Ste. 110B
Lufkin, Texas 75901
18 Workforce Solutions Southeast Texas Mail, Email 510 Park St #500
Beaumont, Texas 77701
19 Workforce Solutions Golden Crescent Mail, Email 120 S. Main, Ste. 501
Victoria, Texas 77902
20 Workforce Solutions Alamo Mail, Email 100 N. Santa Rosa, Ste. 120
San Antonio, Texas 78207
21 Workforce Solutions for South Texas Mail, Email 1406 Jacaman Rd., Suite A
Laredo, Texas 78041McAllen, Texas 78501
22 Workforce Solutions of the Coastal Bend Mail, Email 400 Mann St., Box 800
Corpus Christi, Texas 78401
23 Workforce Solutions Lower Rio Grande Valley Mail, Email 3101 W. Business 83
McAllen, Texas 78501
24 Workforce Solutions Cameron Mail, Email 700 Ruben M. Torres Blvd, 3rd floor
Brownsville, Texas 78520
25 Workforce Solutions Texoma Mail, Email 2415 S. Austin Ave, Suite 107
Denison, Texas 75020
26 Workforce Solutions of Central Texas Email only Email:
27 Workforce Solutions Middle Rio Grande Mail, Email PO Box 760
Uvalde, Texas 78802
28 Workforce Solutions Gulf Coast Email only Email: