Texas Rising Star requires several types of on-site visits to assess and monitor the ongoing quality of Texas Rising Star–certified child care and early learning programs. Programs should be aware that during any assessment following an Initial Assessment, if structural measures are not met, the program will be placed on suspension status.
Prior to all assessments, Texas Rising Star staff will complete the appropriate screening form. Learn more about the screening form.
The Initial Assessment is a full assessment of all Texas Rising Star measures. The assessor confirms all required measures, such as written policies, are verified. The assessor assesses the points-based measures, such as teacher-child interactions and environments in observation blocks of one to one-and-a-half hours per classroom. Programs may not become certified with only structural (required) measures reviewed.
Texas Rising Star assessors evaluate the program as a whole with the Facility Assessment Record Form (FARF) and each classroom with the age-appropriate Classroom Assessment Record Form (CARF) by scoring each of the applicable measures specific to the facility type and/or the classroom’s age group. The assessor then enters the assessment scores into CLI Engage, which generates the program’s final star-level certification.
CLI Engage also uses the program’s scores to generate reports that mentors can use to help refine the program’s CQIP.
The annual monitoring visit (annual monitoring) is unannounced and must be conducted before the yearly anniversary date of the Texas Rising Star certification start date. Programs will receive two annual monitoring visits during the duration of their three-year certification period.
The unannounced annual monitoring is required by §809.133(d)(1)—there is no two-week window for annual monitoring visits, and the timing is at the sole discretion of Texas Rising Star staff. Before an annual monitoring visit, the assessor will also complete the appropriate Texas Rising Star Screening Form to review the program’s recent CCR licensing history and determine whether there are any impacts on the program’s certification status or mentoring needs.
Texas Rising Star certification lasts three years. The Recertification Assessment will occur no later than three years to the month of the previous full-site assessment and certification for any Texas Rising Star–certified program.
Except for programs with TWC-recognized national accreditation, the recertification assessment requires that 100 percent of classrooms are assessed, all required measures are verified, and all points-based measures are scored for all categories.
A program’s star level before the Recertification Assessment does not affect the assessment result; programs may lose, gain, or maintain a star level as a result of the Recertification Assessment.
Texas Rising Star-certified programs are responsible for submitting a Texas Rising Star recertification request, Texas Rising Star Screening Form, and FARF self-assessment no later than three months before the three-year anniversary from the Texas Rising Star certification end date.
Texas Rising Star Two- and Three-Star programs may make significant improvements across Texas Rising Star measures that could result in a higher star-level certification upon reassessment. In these cases, the program may request a Star-Level Evaluation to determine the new star-level certification. Star-Level Evaluations are conducted upon mutual agreement between the Texas Rising Star program and the appropriate Board and can occur at any time. Star-Level Evaluations are full assessments of all classrooms, categories, and applicable measures.
Because the Star-Level Evaluation is a full assessment, the three-year recertification cycle resets to the date of the Star-Level Evaluation (that is, the date of the Initial Assessment is no longer used to determine the recertification date), regardless of the star level resulting from the Star-Level Evaluation.
After any full assessment programs may request, within 30 days from the Texas Rising Star certification effective date, that a reassessment of not more than two of the program’s lowest-rated categories be conducted without requiring a reassessment of the other categories. If a program requesting a reassessment of the lowest-rated category or categories has experienced a change of director or staff within the three months, then Category 1—Director and Staff Qualifications must also be reassessed. Reassessments for programs under this provision will be completed within 60 days of the request. Only one Category Reassessment can be requested per full assessment. Note: A Texas Rising Star program that is on Texas Rising Star probation or has had a loss of star level due to licensing violations is not eligible for a Category Reassessment.
There are varying types of changes a child care and learning program may go through while being Texas Rising Star certified. These changes may affect the type of care that is being provided, requiring action by the Board and/or assessor.
When a facility incurs one of the noted facility changes above, it must initiate a new CCR facility application and obtain a new license number from CCR. The facility may or may not carry its 12-month licensing history with it to the new license number.
A Texas Rising Star-certified program that experiences any one of these changes (expansion, splits, facility type, changes ownership, or moves to a new location within the same city, ZIP code, or county in which the program is currently operating) must have a full (permanent) permit with CCR but does not need to have 12 months of history in this situation and in order to retain its star level during the move or change. The program will undergo a Texas Rising Star reassessment per the Facility Change Rubric within the initial three-month period from either the date the new CCR permit associated with the change is issued or the date the change occurred if a new permit is not issued.
The program’s new Texas Rising Star level will be based on the results of the reassessment. The CCR history that is available under the permit before the change will be used when completing the Texas Rising Star Screening Form for these assessments.
Any program that receives an initial permit due to a facility change is no longer eligible for Texas Rising Star certification and must continue to meet Entry Level requirements in order to maintain its CCS Provider Agreement. However, as soon as the child care and early learning program receives a permanent (full) permit, the program may request certification if it meets Texas Rising Star certification eligibility. Note: The 12 months of CCR history will be waived in this situation. The CCR history that is available at that time under the permanent (full) permit will be used when completing the Texas Rising Star Screening Form for these assessments.
TWC Chapter 809 Child Care Services rule §809.135 requires TWC’s assessment entity to ensure a process for reconsideration of facility assessment, as the Texas Rising Star program is not subject to TWC Chapter 823 Integrated Complaints, Hearings, and Appeals rules. Note: Due to the delay in procurement of a centralized assessment entity, Boards will oversee assessment functions including reconsiderations, per a forthcoming WD Letter, until that entity has been contracted.
A reconsideration may be requested by a program that feels that the assessment was inaccurate or unfairly conducted. The reconsideration process may include scheduling a second assessment with the same assessor, a second visit with two assessors, or an assessment with a different assessor. The reconsideration may also involve a reassessment of a category and/or measure as requested by the program. Boards may also coordinate with other Board assessors for a second review of the program’s assessment. Additionally, in responding to a reconsideration request from a program, the Board may make additional mentoring services available to assist the program in meeting Texas Rising Star standards.
Boards must make programs aware of policies regarding the reconsideration process, time restrictions on requesting a reconsideration, the number of reconsiderations allowed, and the elements eligible for reconsideration. Reconsideration policies may vary across Boards.