Maintaining Staff Records

Use of this reflective document will support staff in identifying which future training topics (aligned with the Texas Core Competencies) would be beneficial to their professional development. This document should be used in tandem with the staff’s Annual Professional Development/Training Plan.

This is an example of a Professional Development Profile Report for Administrators and Practitioners from TECPDS. This report can be used to analyze staff education, experience, and training to ensure staff are meeting requirements for training hours and topics. The report can also help inform staff training plans if some training topics have less coverage than others.

The Professional Development Profile Report for Practitioners from TECPDS can be used to assist in analyzing education, experience, and training. The assessor will use the Individual Professional Development Profile Report to help score the director’s education, experience, and training measures. Program staff files should be used to verify these documents if the report is incomplete or unavailable.

Early childhood practitioners complete many hours of professional development each year to support their professional growth in child skill development and instructional practices, and to meet state guidelines. When selecting your next professional development opportunity, look for conferences and sessions aligned to the professional development plan to meet your goals!

Before beginning child care duties, all teaching staff members receive documented in-person interactive orientation with the director/administrator to improve knowledge of the childcare operation, specific job responsibilities, and children’s needs. Here is a sample document that provides evidence that this onboarding has taken place. This documentation should remain in the teacher’s staff file.

Here is a performance evaluation template for directors or administrators to document annual staff performance evaluations. Program leaders can use a staff’s performance evaluation to provide monetary compensation and to recognize an employee’s performance in the 12 months. The document will download automatically.

This template is an effortless way to document staff members’ professional development goals and training opportunities. Training opportunities should help the practitioner meet their goals while also meeting minimum requirements for clock hours and training topics.

T.E.A.C.H. (Teacher Education and Compensation Helps) Early Childhood® Texas Scholarship Program is an educational scholarship opportunity for early childhood educators who work in the licensed childcare setting across Texas.  These comprehensive scholarships enable early childhood educators to take coursework leading to credentials and degrees at local community colleges and universities in Texas. 

Create and update your professional development profile, review staff profile reports, and plan professional development for your center/facility. Anyone who works with children birth to age 8 can register for a TECPDS account, regardless of their role or the sector in which they work. If you work with young children and would like a personal account where you can keep track of your professional development, create an account today!